Choral Concert Information

Contact Information

Name of Organization

What status type is your group?

Non-ProfitFor-ProfitUniversity of Utah Department

Name

Phone Number

Email Address

Billing Contact Information

Name

Phone Number

Email Address

Address 1

Address 2

City

State

Zip/Postal Code

Concert Information

Event Venue Requested

Libby Gardner Concert HallThompson Chamber Music HallDumke Recital HallFine Arts West Recital Hall

Dress Rehearsal Date

Setup Time

HH:MM

AM/PM

Start Time

HH:MM

AM/PM

End Time

HH:MM

AM/PM

Choir Concert Date

Matinee Concert?

YesNo

Will the matinee concert be the same as the evening concert?

YesNo

If not, is there a difference in required equipment?

YesNo

Please list the needed equipment if different from evening concert.

Concert Time

HH:MM

AM/PM

Choir Call Time

HH:MM

AM/PM

Stage Manager Call Time

HH:MM

AM/PM

Morning Rehearsal?

YesNo

Morning Rehearsal Information

Start Time

HH:MM

AM/PM

End Time

HH:MM

AM/PM

Morning Recording Session?

YesNo

Start Time

HH:MM

AM/PM

End Time

HH:MM

AM/PM

Note: There is an additional charge of $575 for use of Libby for a second concert the same day. This includes stage manager and all equipment. (3 hrs)

Evening Concert Only?

YesNo

Stage Manager Call Time

HH:MM

AM/PM

Setup Time

HH:MM

AM/PM

Choir Call Time

HH:MM

AM/PM

Concert Start Time

HH:MM

AM/PM

Minors Policy

Will there be any children under the age of 18 participating in your concert?

YesNo

If there are children under the age of 18, please be sure to register this concert with the University of Utah https://youthprotection.utah.edu/ as well as getting liability waivers signed by the parents, so that minors can participate. Please contact Marci Hutchinson at 801-581-4444 or marci.hutchinson@utah.edu, if you have any questions about the University of Utah's Minors policy.

Equipment Needs

Please select your equipment needs:

Standing choir risers ($150)Seated platform risers ($150)Chamber orchestraCordless microphone on stand ($50 ea)Conductors podium and standLively-Fulcher pipe organ ($250)Grand piano

Standing Choir Risers

U" Shape (without center straight sections) Number of 4-step standing risers needed

Seated Platform Risers

Number of chairs needed on the risers?

What heights of risers are needed?

Number of 8" high risers

Number of 16" high risers

Number of 24" high risers

*** Note: Seated Risers require three stage managers at set up and tear down, each at $20 per hour.

Chamber Orchestra

Number of stands

Number of chairs

Describe the placement on stage in relation to choir and Conductor's podium.

Cordless microphone on stand ($50 ea.)

How many are needed?

Conductors podium and stand

Podium or stand only?

Both Podium and StandConductor's stand onlyConductor's podium only

Contact Information for Organist

Name

Phone Number

Email Address

Piano Size Options

7' Steinway Grand Piano ($150)9' Steinway Grand Piano ($250)

Describe placement of the piano on stage in relation to choir and Conductor's podium.

Please select your room needs:

Joyce T. Rice (Libby Green Room) 252Newell B Weight/Bernell W. Hales Choir Room warm up ($125)Additional warm up room

Additional warm up room

Number of classrooms ($75 ea.)

Number of Rehearsal rooms ($125 ea.)

Pre-Concert Lecture? ($25)

YesNoWeight/Hales Choral Rehearsal or large classroom with AV equipment

Reception Information

Do you plan to have a reception with your concert?

YesNo

Will the reception be pre- or post-concert?

Pre-ConcertPost-Concert

Please pick the reception venue

Thompson Chamber Music HallBastian Atrium

Insurance Policy

By checking this box, I understand and verify the insurance policy for this performance.

At least one million dollars and aggregate limits of at least $2,000,000 per occurrence. This insurance policy should be endorsed to be primary and not contributing to any other insurance maintained by the University of Utah.
The University of Utah shall be named as an additional insured on the commercial general liability insurance policy by endorsement.
The University of Utah needs to be in the certificate holders’ box with the address: 201 S Presidents Circle, Rm 408 Salt Lake City, UT 84112
A copy of the liability insurance needs to be sent to the Facilities Coordinator verification.

Concert Recording Services

Do you want your concert recorded by the School of Music sound engineers?

YesNo

Will you be using your own recording engineer to record your concert?

YesNo

See the Recording Cost Information Sheet for more recording information and options.

Recording Engineer Information

Will the engineer be setting up before the dress rehearsal?

YesNo

What time will your engineer need access to the hall to set up microphones, etc.?

Dress Rehearsal Setup Time

HH:MM

AM/PM

Concert Setup Time

HH:MM

AM/PM

When will the recording engineer need a sidewalk pass? Select all that apply.

Prior to Dress RehearsalConcert Setup Time

Ticket Sales

Where will tickets be available for purchase?

Advanced Ticket Purchase Prices:

General Admission

Students/Seniors

Same Day Ticket Prices:

General Admission

Students/Seniors

Is there a different admission charge for the Matinee or are both concerts priced the same?

Same pricesDifferent prices

Will tickets be available for purchase at the door?

YesNo

Will you need a buffet table in front of Libby Gardner Concert hall for ticket sales?

YesNo

How many chairs do you need at the ticket table?

Will there be a "Will Call" for advanced tickets purchased?

YesNo

Number of table(s) needed for ticket sales

Number of chair(s) needed for ticket sales

Load-in/Load-out

The loading dock is to be used for load-in and load-out only. Max. time limit is 20 minutes.

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Rehearsals/Concerts/Recording Sessions